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Erasmus Formalities

Please note: the following information is only for students who come to Regensburg within the European ERASMUS program.

As an Erasmus student you have to take care of several formalities.

You should have received the following forms from your home institution:

  • Learning Agreement
  • Confirmation of Study Period (arrival/departure information, attestation de presence ...)

Who are your contact persons?

Although Ms Maria Grotz is the institutional Erasmus-Coordinator of Universität Regensburg, your main contact and advisor is  Ms Christine Betzner. She will help you with your questions concerning your stay in Regensburg.

Additional student advisors are: Judith Maria Winter and Linda Wimmer.


Where do you get your forms?

Where do you get your forms?

The Learning Agreement is handed out by your home institution. Many exchange students also receive forms for the arrival and departure certificate from their home institution. If that's not the case we will give you a letter that confirms your dates of arrival and departure.

The Transcript of Records is issued by the International Office of Universität Regensburg.

Who should you go to? Who will sign your forms?

Learning Agreement:

The Learning Agreement has to be signed first by the departmental coordinator, and in a second step by the institutional coordinator.

  • You will find the right departmental coordinator on a list outside Ms Betzner's office. For any questions please contact Ms Betzner, Ms Winter or Ms Wimmer.
  • One of the incoming student advisors will sign on behalf of the institutional coordinator. If you bring a fax number with you, your learning agreement can be faxed to the home university right away.

Changes to the learning agreement: If you make any changes to your original study plan, please add these changes to your learning agreement and have them signed by the coordinators of your home institution and the UR.

Confirmation of Study Period:

One of the incoming student advisors will sign the forms for you.

Transcript of Records

The Transcript of Records will be issued at the end of your stay in Regensburg. As it lists all your study results it will take a while before we can finalize it. Your will receive all necessary information on the Transcript of Records during the orientation programme and again during the semester.

Further information here.

  1. UR International

Exchange Students - Coordinator

Christine Betzner