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Information for PhD Students

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For PhD candidates who are planning a PhD at the University of Regensburg and want to find out which steps are necessary

PURSUE A PhD FROM UR - First steps for international applicants

  1. The first and most important step to pursue your PhD at the University of Regensburg is to find a supervisor who is willing to support and guide you. Please contact a professor of your field of research directly, sending him/her significant documents (university diplomas, transcripts of records, a description of your research plan, a CV). It is the faculty’s responsibility to decide about the recognition of your diplomas and the admission to a PhD.

    Here you can find links to all faculties of the UR (once you have chosen the appropriate faculty, please click on "Lehrstuhl ” or “Chair/Institute”)
  2. As soon as you have the commitment of a UR supervisor, you can find more information about further steps with regard to your enrollment as a student at the Registrar´s office further down.

PURSUE A PhD FROM UR - Financing your PhD

1-   There are different options to finance your stay at the UR while pursuing a PhD. Scholarships are one of the most common. Please check with our section “Scholarships”, where you will find an overview of the most common scholarship foundations or helpful search engines for researchers.

As an alternative to receiving a scholarship through a foundation, it is often possible to be employed as a project staff (Wissenschaftliche Hilfskraft) at the chair where you have applied to do your doctorate. Please ask your supervisor to give you information on this matter.

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For PhD candidates who already have found a supervisor at the University of Regensburg

We are thrilled that you are considering coming to Universität Regensburg to do your doctorate!

The UR's Welcome Center provides international PhD candidates a wide array of counseling and support services, all of them free of charge. We offer advice and help on many topics before you arrive in Germany, during your stay and shortly before you leave:

  • formalities both at the city of Regensburg and at UR
  • orientation
  • accommodation
  • regular meetings, excursions and other activities with other international PhDs and visiting researchers.

 You can contact us at the following email address: phd.welcome-center@ur.de

Important: The following information is for PhD candidates who are pursuing a degree from UR and want to enroll at the Registrar´s Office

For short-term research periods for your doctorate (no actual degree from the UR), there is a different application process. Please contact phd.welcome-center@ur.de to get more information.

There are two different processes for you as a PhD candidate at the UR:

  1. Acceptance as a PhD candidate from the respective faculty. In order to be accepted, you must meet the respective requirements for a doctorate and receive the confirmation of supervision from your doctoral supervisor.
  2. Enrollment as a student. This allows you to receive a student ID. However, this enrollment is only possible once the faculty has issued your acceptance as a doctoral candidate. The enrollment process is not compulsory but it definitely offers advantages.


After you have found a doctoral supervisor for your project, you have to start with the application process to be accepted as a PhD candidate by the respective faculty.

Before you apply, though, it is necessary to check whether your university degree/s  are recognized in Germany. The faculty in which you want to carry out your doctoral project is responsible for your admission. Please get in touch with the administration office of the faculty.

The faculty will review your degrees and determine whether they are comparable to the German ones for you to be admitted as a PhD candidate, or whether you need to attend extra courses or pass an aptitude test.

Before you start with your doctorate, you should read in detail the regulations for the doctoral degree of your choice. Important information about possible requirements for the doctorate, formalities, doctoral thesis and length of editing period.


In case you would like to receive a student ID, you must enroll at the Registrar´s Office (Studentenkanzlei). Here are the necessary steps to complete this process:

        2.a) Application
        2.b) Acceptance
        2.c) Enrollment in person

You will find the Registrar´s Office in the Administration Building, rooms 09-11. It is opened from Monday to Friday from 8:00 am to 12:00 pm and Thursday from 1:00 to 3:00 pm.

2. a) Online Application

The application takes place via the Campus Portal of the University of Regensburg.

The online application consists of 2 steps:

1. Registration of the applicant data and opening of an applicant profile

2. Application and online submission

The following documents must be uploaded as pdf, png or jpg:

  1. Faculty confirmation that you have been admitted as a PhD candidate. The document Promotionsbescheinigung (also available in English) is to be filled out by your supervisor and signed by her/him and by your dean/faculty administration. NOTE: for doctoral studies at the philosophical faculties you will need Bescheinigung der Annahme des Promotionsausschusses/Zulassungsbescheid der Fakultät.
  2. Copies of your school (Secondary school leaving certificate) and university degree (Bachelor and Master) diplomas and a transcript of records for all diplomas (you have to submit also certified translations of your documents in the case that your diplomas and transcripts are not in either German, English or French). Be sure to bring your original documents with you!
  3. Proof of your German language skills (at least DSH 2) as long as your doctoral thesis will be published in German.This test (DSH Prüfung) is available twice a year at the University. In case your thesis and all examinations are to be conducted in a language other than German, this needs to be expressly stated in the regulations of your doctoral studies.
  4. A CV
  5. A copy of your passport and one photograph (3.5 x 4.5 cm).
  6. A proof of exmatriculation, if you have already been enrolled at a German university.

A guideline is also available for completing the online application.

2. b) Acceptance

Once your application is processed by the Registrar´s Office (Studentenkanzlei), you will receive a letter of acceptance at the Campus Portal with all important information referring you to the next steps for enrollment.

2. c) Enrollment in person (Corona Update)

Please take into account that to be able to enroll it is compulsory for you to present the original AND original certified translations of the following documents:

  • Secondary school leaving certificate and transcript of records (in this case a copie is also sufficient)
  • Bachelor diploma and transcript or records
  • Master diploma and transcript or records

Please bring all of these documents with you to Germany. If the original documents were issued in German, English or French, then no translation is required. For all other languages, an official certified translation is mandatory.

Corona Update:

Please note that due to the current corona pandemic it is currently not possible to enroll personally at the Registrar´s Office. The process takes place via e-mail and post.

Currently (as of Dec.2020), certified copies of the required documents must be sent by post instead of the original documents to the Registrar´s Office.
Certified copies for a German authority can be obtained at the Regensburg Citizens' Office (Bürgerbüro).

If you have any questions, please contact phd.welcome-center@ur.de

Here is the complete list of documents necessary for the enrollment:

  • Application for enrollment
  • Letter of Acceptance
  • Passport or national ID card
  • Originals of your university diplomas, transcript of records, original or copy of your secondary school leaving certificate, transcript of records and the original certified translations of all these documents
  • Bank statement (stating the payment of the semester fee)
  • Proof of health insurance called Versicherungsbescheinigung zur Einschreibung/zum Studium. This document can only be issued by a German statutory health insurance company.
  • If necessary, proof of German language skills.

If you have questions about these documents (especially health insurance), please contact phd.welcome-center@ur.de

3. RE-ENROLLMENT (for following semesters)

The enrollment is only valid for one semester. For each following semester you need to re-enroll ("rückmelden").

To re-enroll you will need to transfer the student service fee. Once it is time to re-enroll the university will send out an e-mail stating how much and where to transfer the money to your student account. Please make sure to check your student e-mail account regularly

4. Student card

Here you find important information on how to use your student cardand how to manage your student account on the student portal "SPUR".


Welcome Center

for International Visiting Researchers and PhD Candidates


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