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Information for PhD Students

Welcome Centre Streifen

We are thrilled that you are considering coming to Universität Regensburg to do your doctorate!

The UR's Welcome Center provides international PhD candidates a wide array of counseling and support services, all of them free of charge. We offer advice and help on many topics before you arrive in Germany, during your stay and shortly before you leave:

  • formalities both at the city of Regensburg and at UR
  • orientation
  • your search for accommodation
  • regular meetings, excursions and other activities with other foreign PhDs and guest scientists.

IMPORTANT: The following information is for PhD candidates who are graduating from UR.

Your main contact person at the International Office for all formalities regarding doctoral studies is Elli Wunderlich, whose office is located in the administration building, room 0.12. You can contact her at the following email address: elli.wunderlich@ur.de.

For short-term research periods for your doctorate (no actual degree from the UR), there is a different application process. Please contact Ms. Wunderlich.

There are two steps for your enrollment as a PhD candidate at the UR:

  1. Application to become a PhD candidate through the faculty. This application is compulsory and requires the written confirmation from your doctoral advisor.
  2. Enrollment as student (in person). This allows you to receive a student ID. However, this enrollment is only possible once the faculty has issued your acceptance as a doctoral candidate. The enrollment process is not compulsory but it definitely offers advantages.


After you have found a doctoral advisor for your project, you have to start with the application process to be accepted as a PhD candidate by the appropriate faculty.

Before you apply, though, it is necessary to check whether your university degree/s  comply with the regulations to apply for doctoral programs in Germany. The faculty in which you want to carry out your doctoral project is responsible for your admission. Please get in touch with the administration office of the faculty.

The faculty will review your degree/s and determine whether it is comparable to the German master and consequently if this permits you to be admitted as a PhD candidate, or whether you need to attend extra courses or pass an aptitude test.

Before you start with your doctorate, you should read in detail the regulations for the doctoral degree of your choice. Important information about possible requirements for the doctorate, formalities, doctoral thesis and length of editing period.

Here you can find the current regulations for doctoral degrees (in German):


In case you would like to receive a student ID, you must enroll at the Office of the Registrar. Here are the necessary steps to complete this process:

        2.a) Application
        2.b) Acceptance
        2.c) Enrollment in person

You will find the Office of the Registrar in the Administration Building, rooms 09-11. It is opened from Monday to Friday from 8:00 am to 12:00 pm and Thursday from 1:00 to 3:00 pm.

2. a) Application

Following documents are to be submitted with your application:

  1. Application form (Antrag auf Zulassung)
  2. Faculty confirmation that you have been admitted for doctoral studies.  (Promotionsbescheinigung für ausländische Studierende)
  3. Certified copies of your school and university degree diplomas (please also submit certified translations of your documents in the case that your diplomas are not in either English or French).
  4. Proof of your German language skills as long as your doctoral thesis will be published in German. In case your thesis and all examinations are to be conducted in a language other than German, this needs to be expressly stated in the regulations of your doctoral studies.
  5. A copy of your passport and at least one photograph (3.5 x 4.5 cm).

2. b) Acceptance

Once your application is processed by the Office of the Registrar, you will receive an acceptance letter by mail with all important information referring you to the next steps for enrollment.

NOTE: enrollment is not compulsory, but highly recommended!

2. c) Enrollment in person

Please take into account that to be able to enroll in person it is compulsory for you to present the original AND original certified translations of the following documents:

  • school diploma
  • bachelor degree
  • master degree

Please bring all of these documents with you to Germany. If the original documents were issued in German, English or French, then no translation is required. For all other languages, an official certified translation is mandatory.

Here is the complete list of documents necessary for the enrollment:

  • Proof of health insurance in Germany to be issued by a German statutory health insurance company
  • Proof that you have paid the student service fee € 140.00 (as of: 03/2016)
  • Enrollment form (if you have already received it)
  • Acceptance letter
  • If necessary, proof that you have passed the German exam (DSH-Prüfung)
  • Originals of your school and university degrees and, if applicable, certified translations
  • Passport and photograph (3.5 x 4.5 cm)

If you have questions about these documents (especially health insurance), please contact Ms. Wunderlich.

3. RE-ENROLLMENT (for following semesters)

The enrollment at German universities is only valid for one semester. For each following semester you need to re-enroll ("rückmelden").

To re-enroll you will need to transfer the student service fee (€ 140, as of: 03/2016). On the back of your student ID it is stated how much and to which bank account you need to transfer the money.


These are the application deadlines for PhD candidates:

January 15 for the summer semester
July 15 for the winter semester

and according to prior agreement with Ms. Wunderlich or with the Office of the Registrar, Frau Kreuzer.

Please send your application to the following address:

Universität Regensburg
Universitätsstr. 31, 93053 Regensburg

or hand it in person to Ms. Wunderlich.


Welcome Center

for International Visiting Researchers and PhD Candidates


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