Information on dealing with the coronavirus 2019-nCoV

The "3G" rule is that only people who have been vaccinated, have recovered or have recently tested negative for COVID are allowed in certain places. This includes the university's buildings and here, from October 4, 2021, on, there will be checks to ensure compliance with this rule. The 3G rule holds for students and external guests for as long as the 7-day incidence value (7-di) in Regensburg exceeds 35.

Universität Regensburg is required to check the documents proving vaccination, recovery or testing. The university has commissioned the firm AFSecurity, and their staff will examine people's proof of adherence to the 3G rule. You will be able to recognize their staff by their uniform and neon green high-visibility jackets with the UR logo.

To enable in-person teaching to proceed, members of the university are asked to actively participate in checking adherence to the 3G rule. We ask, therefore, that you carry proof of your vaccination status, your status as a recovered person or your proof of testing negative, ideally with a QR code on a smartphone. Students are asked to show their proof of adherence to the 3G rule in combination with their student card or identity card.
Under the regulations of 14th Bavarian infection protection law, employees of the university are exempt from the 3G rule. We ask those employees who are contacted as part of the checks, to tell the security personnel they work here and help them where necessary by providing verification. Employees can, of course, show solidarity with the students and show their proof of adherence to the 3G rule. Student/graduate assistants are classed as students under the regulations.

Adherence to the 3G rule is systematically checked by the library staff at the entrances to the reading rooms and textbook collection. There are no members of staff at the contact-free lending section to make a general check, so random inspections will be carried out there.

Members of the teaching staff have the right to check that the 3G rule is being observed at the entrance to their in-person classes independently.

For all other non-university events, the persons or company responsible for the event is required to check adherence to the 3G rule.

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Please find here the official documents and Covid-regulations for Bavarian universities in general and the University of Regensburg in particular. Prof. Dr. Udo Hebel, president of Universität Regensburg, kindly requests all of you to thoroughly read these documents of 21 September 2021 and 22 September 2021, respectively, and to carefully, consistently, and fully abide by all their rules and stipulations. We are aware that these German-language texts may pose linguistic difficulties for non-native speakers of German. We trust that German-speaking fellow students and colleagues will help you read and understand the documents. Please continue to consult the UR website and the websites of the individual faculties for further and more detailed information. The return to on-site teaching and studying so long awaited by all of us for the upcoming 2021/22 winter term can and will  be successful in the spirit of mutual trust, respect, and care that our university community experienced so marvelously throughout the past terms.

• Rahmenkonzept für Hochschulen für das Wintersemester 2021 / 2022
• Infektionsschutzkonzept der Universität Regensburg

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Whenever possible keep a distance of at least 1.5 m away from other persons; where this is not possible, it is advised to wear a medical-grade face mask.

Ensure your hands are kept sufficiently hygienic.

Cough and sneeze into the crook of the arm rather than your hands.

Air offices and other rooms thoroughly and regularly.

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In buildings and closed rooms, the wearing of medical-grade masks is compulsory.
Masks are compulsory in classes as a basic principle. The person lecturing is exempt. If a class with few attendees, for example a seminar, is being held in a room large enough to ensure that the seats can be kept 1.5 m apart, then masks may be removed after reaching your seat. This is decided by the relevant member of the teaching staff.
When examinations are carried out in-person, masks are not compulsory when the candidates are sat down and a minimum distance of 1.5 m is kept between all participants.

Masks are not compulsory for employees working at fixed workstations when a minimum distance of 1.5 m to other persons of a different household can be ensured.
Masks may be removed for purposes of identification of to communicate with persons with a hearing impairment.

Children are exempt from compulsory masks before their sixth birthday, and persons who can credibly show that it is unreasonable for them to wear a mask due to a disability or for other health reasons. They must show this immediately, normally by showing a written medical certificate (an original - not a copy), which must contain the full name, birthday and concrete details of why the person concerned is freed from the obligation to wear a mask.

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Teaching is generally in-person at Universität Regensburg. Should the 7-day incidence value (7-di) in Regensburg exceed 35, only those persons who are vaccinated against or recovered from COVID-19 and those who have tested negative may enter the university's buildings (this is the "3G" rule). This rule also covers events taking place in person with more than 1,000 persons whatever the 7-day incidence value is.

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Testing requirements

The 3G rule requires that tested persons provide written or electronic proof of a negative test result for infection with the corona virus SARS-CoV-2 from
•    a test of form PCR or PoC-PCR, or a test using the nucleic acid amplification technique which has been carried out within the last 48 hours;
•    a PoC antigen test which has been carried out in the last 24 hours; or
•    an antigen test made for self-testing by the layperson (Selbsttest) which is approved by the Federal Institute for Drugs and Medical Devices and was carried out under supervision within the last 24 hours.

In each of these cases, the test must conform to all the other regulations of the law SchAusnahmV.

You can test yourself under supervision in the test center in the Computer Center room CIP RZ1, and have the test certified. So that people do not congregate by the test center, we use a booking system for appointments, and a well-regulated waiting area. The webpage is only available within the university's network. The certificate provided can only be used for university purposes.

The public test center in the northern part of the campus (in the parking lot between the university and the OTH) is also available from Monday to Thursday each week: https://covid-testzentrum.de/regensburg-uni/

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Checking adherence to the "3G" rule

The "3G" rule is that only people who have been vaccinated, have recovered or have recently tested negative for COVID are allowed in certain places. This includes the university's buildings and here, from October 4, 2021, on, there will be checks to ensure compliance with this rule. The 3G rule holds for students and external guests for as long as the 7-day incidence value (7-di) in Regensburg exceeds 35.

Universität Regensburg is required to check the documents proving vaccination, recovery or testing. The university has commissioned the firm AFSecurity, and their staff will examine people's proof of adherence to the 3G rule. You will be able to recognize their staff by their uniform and neon green high-visibility jackets with the UR logo.

To enable in-person teaching to proceed, members of the university are asked to actively participate in checking adherence to the 3G rule. We ask, therefore, that you carry proof of your vaccination status, your status as a recovered person or your proof of testing negative, ideally with a QR code on a smartphone. Students are asked to show their proof of adherence to the 3G rule in combination with their student card or identity card.
Under the regulations of 14th Bavarian infection protection law, employees of the university are exempt from the 3G rule. We ask those employees who are contacted as part of the checks, to tell the security personnel they work here and help them where necessary by providing verification. Employees can, of course, show solidarity with the students and show their proof of adherence to the 3G rule. Student/graduate assistants are classed as students under the regulations.

Adherence to the 3G rule is systematically checked by the library staff at the entrances to the reading rooms and textbook collection. There are no members of staff at the contact-free lending section to make a general check, so random inspections will be carried out there.

Members of the teaching staff have the right to check that the 3G rule is being observed at the entrance to their in-person classes independently.

For all other non-university events, the persons or company responsible for the event is required to check adherence to the 3G rule.

Those persons to whom the 3G rule applies, who do not have the correct evidence will not be allowed in the university's buildings, or will have to leave them. If they refuse to comply, the police or local authorities will be called.

Entering the university's buildings without proof of adherence to the 3G rule is an administrative offense, for which a fine of 250 EUR is generally imposed. The university consistently pursues administrative offenses.

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Public test center in the northern part of the campus

The public test center is situated in the northern part of the campus, on the parking lot between the OTH and Universität Regensburg. It is open from Monday to Friday, 07:00 to 14:00. To get a rapid corona test here, you need to make an appointment online at https://covid-testzentrum.de/regensburg-uni/.

Procedure

• After making an appointment, you will receive a QR code on your cellphone.   
• Come to the test center at the time of the appointment. Please observe the corona-related regulations. In particular, keep to the social distancing rule, staying at least 1.5 m away from other people waiting, and wear a face mask.
• Medicare staff will scan your QR code at the test center using a hand-scanner. Please present a valid form of identification to verify your identity.
• You are given a test kit when you arrive, which you then hand to the member of staff who then takes your swab.
• You should then leave the area of the test center. You will be informed of the result 15 minutes later by email.
• Persons tested are informed in advance both on the Medicare homepage and on the E-ticket containing the QR code, that if they test positive, they must go into quarantine without delay and inform the public health department (Gesundheitsamt) immediately. Medicare is required to register positive test results with the public health department in Regensburg immediately.
• A certificate showing a negative test result can be used outside the university.

Self-tests on campus

Those working in-person at Universität Regensburg can be provided with two self-tests per week if they wish it. These tests are carried out in the test center in the Computer Center room CIP RZ1. The center is open on Mondays from 9:00 a.m. to 1:00 p.m. From October 18, 2021, the test center will be open Monday through Friday from 07:00 to 09:00. To make an appointment, you have to use the website https://www.uni-regensburg.de/verwaltung/startseite-verwaltung/covid19test/index.html.

If you test positive, you alone will be contacted personally at the telephone number you give. This will take place within 60 minutes, and you will then be informed about the further steps to take in relation to the regulations on measures to protect against infection. If you test negative, you will not be contacted, unless you specifically request a negative test result is sent to you by email.

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Starting March 15, 2021, the buildings on the university campus will be open from Monday to Friday between 06:00 and 22:00.

On Saturdays, the buildings Law and Economics, Multi-purpose Building, and PT Building will each be open from 08:00 to 22:00. The natural sciences buildings, the Central Library and Sport will be open from 08:00 to 20:00.

On Sundays, the buildings Law and Economics, Multi-purpose Building, and PT Building will each be open from 08:00 to 22:00. All other buildings will remain closed on Sundays.

In urgent cases, Maintenance Services can be contacted at all times via the telephone number 0941 943 3333.

Currently, the university’s differing organizational units can still be contacted by telephone and email. This includes the Computer Center, the Language Center, the Registrar’s Office the student advice services, the International Office, examination offices, faculty management and offices of individual chairs. If you are unsure which email address to send your mail to, please use the general email address of the administration: registratur@ur.de

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Registrar's Office

For questions on re-enrollment amongst other things, please find information and contact data on the webpage of the Registrar‘s Office.

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Computer Center and CIP Pools

All CIP pools are closed. The information stand at the Computer Center is closed to the public. Questions from students regarding computer or IT support can still be submitted by email (support@rz.uni-regensburg.de) or telephone (0941 943-4444).

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Service Point at the Language Center closed until further notice

For students: in urgent justified cases, certificates can be sent by post during this time. Please contact the Service Point by email at servicepoint.zsk@ur.de.

For students and staff: please note that lending out books or other media will not be possible until further notice.

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University Archive closed

The University Archive is closed until further notice. In very urgent cases, please contact archiv@ur.de.

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Information for users of the library collections and the reading rooms can be found on the homepage of the University Library.

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Home office remains the recommended option

The current home-office regulations are extended until March 31, 2022.

The aim of the extension of home office was to significantly reduce the risk of infection on campus, and simultaneously so that should there be an infection, whole work-groups will not have to be sent into quarantine, risking the operations of the university.

The supervisor decides on the presence of the employees on campus in consultation with the respective employees and taking into account the needs and local conditions (e.g. space in the office).

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Flexible hours of physical presence

University employees (including scientific staff, non-scientific staff, and trainees) can carry out their duties more flexibly until further notice, for example with more flexible physical presence, using offices alternately and with the further facilitation of home office. Users of the time-recording system ZI Web can record the start and end of their working hours via the web interface themselves, also when in home office. It is not necessary to register via the personnel departments. It is possible to take your work computer home to use for your work when in home office (except employees working in the central administration, who need to inform their direct supervisors of their needs).

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Technical possibilities

The Computer Center has information on the technical possibilities of using home office (e.g. setting up a VPN) at https://www.uni-regensburg.de/rechenzentrum/aktuelles/it-corona/

Members of the university can use "UR Chat", Universität Regensburg's collaboration platform, for everyday teamwork in home office, short messages and exchanging files. You log in with your computer center account.

• Info: www.ur.de/rechenzentrum/it-services/messenger/ur-chat/
• To the platform: https://chat.ur.de

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Rules for members of staff who are pregnant following the lifting of the restrictions on going outside

All employees who were pregnant and could not work exclusively in home office were not allowed to work for the duration of the restrictions on going outside. As these restrictions were lifted on May 5, 2020, this prohibition is now, as a general rule, lifted. This means that as a basic principle employees who are pregnant can work once more on the university campus - subject to the normal regulations in place and the measures determined for health and safety at work (resulting from the risk assessment including efficacy checks).

In individual cases, it may still be necessary to prohibit working on campus should the risk assessment show that health and safety measures cannot guaranteed safety for such work on campus; and should working exclusively from home office not be possible.

It is necessary here to create a risk assessment for the work of the person who is pregnant or extend the current risk assessment to include the corona virus.

Supervisors who are affected are asked to send on the results of their risk assessments. When you need assistance here, please contact the Safety administration division.

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Child care while working in research and teaching

Due to the cancellation of normal child care in daycare centers and schools, many parents at UR have the challenge of trying to care for their children at home while they simultaneously have tasks to complete in their studies or in research and teaching. The university's women's representative and the coordinating office of equal opportunities, equality and inclusion have created a document with suggestions and help for parents who are studying, researching and/or teaching:

PDF document "Kinderbetreuung und Studium bzw. Arbeit in Forschung und Lehre"

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Home office/Release from duties for child care

On the basis of the decisions made by the Bavarian government on April 16, 2020, the regulations governing employees whose children need to be cared for continue to apply without change. This means, in particular, that leave is not limited to 10 days so long as schools and daycare are closed either completely or for whole year-groups.

Insofar as it is compatible with the smooth running of the services and is necessary for the care of children, public servants and other public employees are granted home office and, should this not be possible, released from their duties (under full pay) for the time the schools and other child care facilities are closed.

There is no fixed age limit of the child. Nevertheless, the release from duties only applies if it is shown that child care is needed. This is particularly the case for children over the age of 14. An employee can only be released from duties when no child care can be ensured despite exhausting all other possibilities. It is, however, not necessary to ask persons over 60 years of age to take on child care.

Employees are asked to inform their supervisors, should they need to care for their children. Upon returning to work, the release should be marked on the holiday card with an official declaration of the need for and extent of the need for child care.
No release for child care can be granted during the school holidays. It is necessary to use vacation, flexible working time or special leave.

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Supporting dependents in need of care

Home office, remote work and subsidiary leave are also granted when this is for providing support for a dependent in need of care, should this be necessary and the support cannot be arranged in any other way. The need for support must be demonstrated. This is particularly the case when the dependent cannot be cared for at home. Employees are asked to inform their supervisors. Upon returning to work, the release should be marked on the holiday card with an official declaration of the need for and extent of the need for care.

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