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Responsible Use of AI

If the use of AI by a member of the University of Regensburg in the context of one of the two areas of use UA1 or UA2 is assessed as uncritical and sensible, the following principles and guidelines must be observed for the responsible use of AI.

The use of AI with regard to the third area of use (UA3) is fundamentally excluded at the University of Regensburg.

In order to enable responsible, safe and transparent use of AI systems in a university context, the following legal and institutional requirements apply at the University of Regensburg:

  • The use of generative AI is subject to existing overarching regulations, in particular from examination law, labour law, employment law, data protection, copyright, confidentiality and the EU AI Regulation.
  • The same standards apply to the use of AI to obtain information as for official or scientific internet research.
  • AI systems may only be used in a considered, careful and critical manner.

The rules apply to all AI systems, regardless of the manufacturer or specific use case. The licence requirements, general terms and conditions and any manufacturer's instructions must be observed.

The considered, careful and critical use of AI means that users are fully responsible for inputs (e.g. prompts) and outputs (e.g. generated content such as text, images or programme code). It is important to note here:

  • From the time of input into the AI system, users are responsible for ensuring that their prompts do not infringe any third-party rights and that no confidential, copyrighted or personal data is transmitted to the AI system without authorisation.
  • Output may be inaccurate, incorrect or discriminatory and must therefore always be critically reviewed and evaluated with professional expertise.
  • Input or output content must not violate applicable law or the rights of third parties (e.g. licence and copyright law, personal rights, data privacy law or criminal law).

Negligent use is all the more serious if an AI is used that stores content and uses it to train the AI models (see definition of AI).

Consequently, the AI Regulation in particular imposes obligations on users to familiarize themselves with the legal framework and to make the use of generative AI transparent.

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