1. Responsible Party
The responsibility for the processing of personal data lies with the University of Regensburg, represented by its president.
The President
University of Regensburg
93040 Regensburg
Phone 0941 943-2300
Fax 0941 943-3310
Email praesident(at)ur.de (opens your email program)
2. Data Protection Officer
University of Regensburg
The Data Protection Officer
Landshuter Straße 4
93047 Regensburg
Phone 0941 943-5376
Fax 0941 943-5369
Email dsb(at)ur.de (opens your email program)
3. Contact Person for Open Library
André Schüller-Zwierlein
Director of the University Library
University of Regensburg
93040 Regensburg
Telephone 0941 943-3900
Fax 0941 943-5369
Email andré.schueller-zwierlein@ur.de (opens your email program)
4. Purpose of the Processing of Personal Data
The Open Library system enables unstaffed access to the reading room by using a valid library card for authentification.
For this purpose, personal data is collected and processed for the following purposes:
The validity of the library card is checked via the library management system using the user number.
To protect university property from theft, the entrance area of the reading room is monitored by a video camera during unstaffed hours. The recordings will only be stored and analyzed if items are taken out without being properly checked out.
5. Legal Basis for the Processing of Personal Data
The legal basis for the processing of personal data for the Open Library system connected to the FOLIO library management system is Art. 6 (1) e) b) and c) and 32 GDPR with Art. 4 and Art. 5 BayDSG as well as additionally Art. 24 BayDSG for the video processing. The data processing is carried out within the scope of the tasks performed by the University Library of Regensburg in accordance with ABOB §2 -§7.
6. Recipients or categories of recipients of personal data
The library catalog based on VuFind and the FOLIO library management system are provided by the Bavarian State Library by way of order processing and hosted by the Leibniz Supercomputing Centre (LRZ) as a subcontractor of the Bavarian State Library. For the management of reminders issued to users, personal data (name, address, fees) is transferred to the Bavarian State Treasury.
We do not transfer your personal data to third parties other than the institutions mentioned above.
Data may be transferred to third parties on the basis of legal permission in individual cases, such as a transfer of data to law enforcement authorities for the purpose of an investigation of criminal offences under the provisions of the German Code of Criminal Procedure.
University library staff have access to the personal data necessary for the fulfilment of their task.
7. Transfers to Third Countries or International Organizations
No transfers are made to third countries or international organizations.
8. Storage Period
Your data will only be stored for as long as is necessary to fulfil the University Library’s obligations in compliance with statutory retention periods.
User numbers are deleted after 7 days.
Video recordings are only saved if an item is removed without being properly checked-out. Recordings are deleted after 72 hours unless a criminal offense has occurred.
This period is extended by any public holidays falling within it, in order to ensure — should it become necessary to gather evidence — that the recordings remain available for a sufficiently period of time.
For the purpose of clarifying criminal offenses recordings are retained until investigations are concluded.
9. Your Rights as a Data Subject
As data subject, you have the following rights towards the responsible party:
• Information on the processing of your personal data and a copy of the data in accordance with Art. 15 GDPR
• Rectification of your personal data in accordance with Art. 16 GDPR
• Deletion of your personal data in accordance with Art. 17 GDPR
• Restriction of processing and objection to the processing of your personal data in accordance with Art. 18 and 21 GDPR
• Provision of a copy of your personal data in a structured, commonly used and machine-readable format, which you can transfer to another responsible party (data portability)
You have the right to lodge a complaint with the regulatory body. The appropriate regulatory body is:
The Bavarian State Commissioner for Data Protection, PO Box 221219, 80502 Munich, poststelle(at)datenschutz-bayern.de (opens your email program).
10. Obligation to Provide Data
The University Library of Regensburg requires your data to verify whether you are authorized to use the University Library. (external link, opens in a new window) If you do not provide the required information, this request cannot be processed and access to the reading room within the Open Library system cannot be provided.
11. Automated Decision-making
No automated decision-making takes place when processing your personal data.
12. Further Information
Further information on the processing of your personal data can be found in the data protection regulations of the University of Regensburg at https://www.uni-regensburg.de/en/data-protection (external link, opens in a new window).
We reserve the right to periodically amend this privacy policy to ensure that it always complies with current legal requirements or to reflect changes to our services in the privacy policy, e.g. when introducing new functions and services. The new privacy policy will then apply to future use.